What is required at the gateway submission stage?

When apprentices are ready to progress to their end-point assessment (EPA), all necessary evidence must be submitted through EPA Pro. 

Gateway Submission Overview 

The gateway submission consists of four key sections: 

• Evidence – Uploading required files 

• Apprentice Details – Verifying apprentice and employer information 

• Questions – Confirming prior assessments and preferences 
• Declaration – Signing off on readiness and compliance 

Evidence 

In this section, files must be uploaded for each required field. A clear image of the apprentice’s photographic ID is mandatory for all standards. If a valid photo ID isn't available, a recent photograph of the apprentice must be uploaded along with a signed ID Declaration form. 

Each apprenticeship standard has specific requirements outlined in its assessment plan. These may include: 

• Mandatory qualification achievement – Proof of required qualifications 

• Portfolio of evidence – Supporting documents for competency assessment 

• Project scope/summary – If applicable to the standard 

Apprentice Details 

Before the apprentice can take their EPA, all details entered during registration must be confirmed. These include: 

• Apprentice contact details 

• Workplace address 

• Employer and provider contact details 

Questions 

All apprenticeship standards require confirmation of: 

• Any prior end-point assessment activity 

• Any reasonable adjustments needed 
  
  

This is done via tick-box statements in the Questions section. Providers must also confirm assessment preferences here, including: 

• Choice of remote or face-to-face assessments (with address details if applicable) 

• Preferred dates and invigilation requirements for exams such as Situational Judgement Tests or Knowledge Tests 

Declaration 

The Declaration section requires confirmation that all submitted evidence is accurate and complete. A signature is needed to confirm the following: