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What is required at the gateway submission stage?

When apprentices are ready to progress to their end-point assessment (EPA), all necessary evidence must be submitted through EPA Pro. 

 

Gateway Submission Overview 

The gateway submission consists of four key sections: 

  • Evidence – Uploading required files 
  • Apprentice Details – Verifying apprentice and employer information 
  • Questions – Confirming prior assessments and preferences 
  • Declaration – Signing off on readiness and compliance 

 

Evidence 

In this section, files must be uploaded for each required field. A clear image of the apprentice’s photographic ID is mandatory for all standards. If a valid photo ID isn't available, a recent photograph of the apprentice must be uploaded along with a signed ID Declaration form. 

Each apprenticeship standard has specific requirements outlined in its assessment plan. These may include: 

  • Mandatory qualification achievement – Proof of required qualifications 
  • Portfolio of evidence – Supporting documents for competency assessment 
  • Project scope/summary – If applicable to the standard 

 

Apprentice Details 

Before the apprentice can take their EPA, all details entered during registration must be confirmed. These include: 

  • Apprentice contact details 
  • Workplace address 
  • Employer and provider contact details 

 

Questions 

All apprenticeship standards require confirmation of: 

  • Any prior end-point assessment activity 
  • Any reasonable adjustments needed 

This is done via tick-box statements in the Questions section. Providers must also confirm assessment preferences here, including: 

  • Choice of remote or face-to-face assessments (with address details if applicable) 
  • Preferred dates and invigilation requirements for exams such as Situational Judgement Tests or Knowledge Tests 

 

Declaration 

The Declaration section requires confirmation that all submitted evidence is accurate and complete. A signature is needed to confirm the following: 

 

"By signing this declaration, you are confirming the following: 

Acting on behalf of the provider, I confirm that the provider, employer, and apprentice have confirmed and agree that the apprentice is gateway-ready and prepared to take their EPA. 

I confirm that all information provided is whole, authentic, and accurate in line with the applicable assessment plan, the apprentice has met the minimum duration of on-programme learning, and that English and Maths requirements have been met in line with the funding rules.  Where information has been provided by a third party (e.g. employer) they have consented to the sharing of this information.”